Board Minutes



2017 Board of Directors discussing around a table

American Society of Missiology

Board of Directors Meeting

Sunday, June 18, 2017

Wheaton College, 255 Science Building 

 

Members Present:

Bonnie Sue Lewis (President), Arun Jones, Sarita Gallagher, Darrell Whiteman,  Hunter Farrell, Allan Effa, Allison Fitchett (invited), Kim Lamberty, Leanne Dzubinski, Bill Gregory (sitting in for Ben Hartley), Joon-Sik Park, Al Tizon, Scott Sunquist, Mike Haasl, Paul Kollman, van Than Nguyen, Ruth Padilla DeBoerst, Robbie Danielson (skype)

 

Absent:

Rich Starcher, Ben Hartley

Bonnie Sue opened in prayer and welcomed the new board members, asking each one to share a bit about their work.

The board expressed deepest thanks to Paul Kollman for a great year of service and an excellent meeting.

 

Initial Review of Conference

We benefitted from the fine logistical service of Eric Durbin of the Wheaton Conference services.

Allison noted that some of the same people have been presenting papers consecutively and wondered if we should give preference to people who have not presented recently.

Leanne pointed out that some people wanted to organize a panel but did not know anyone beforehand so could not organize a panel.

We noted that the papers presented this time were of a high quality. We discussed ways for practitioners to share some of their best practices in a colloquium type setting. When a more informal colloquium session is planned, we should ensure that a senior faculty member is present. Having strong panels and papers on Sunday seemed to help keep a high attendance to the very end.

Kim noted that much of the conference seems to still be geared to scholars and professors with less content directed to practitioners. This should be discussed more fully in the fall board meeting.

Joon-Sik also reported that that Korean language papers were of a high quality.

 

Continuation of Friday Board Meeting

Bill Gregory reported that Mike Sweeney may be able to help develop our website offerings. 

Allan shared that he reviewed the ASM archival materials currently stored at the Billy Graham Museum and that they are unable to receive new materials and are willing to transfer our holdings to a new location.

MSC that we move our archival materials currently held by the Billy Graham Center Museum Archives to Asbury Theological Seminary Archives as an unrestricted gift and that our president write a letter to Bob Shuster at the Billy Graham Museum Center requesting release of our archival materials.

Allan, Robbie and Bonnie Sue will work on the logistics of shipping the materials.

 

Proposal of MOU with Korean Society of Mission Studies

Bonnie Sue reported that this society has been in existence since the 1970s and is made up primarily of mission professors and practitioners. They are seeking a formal partnership with us to broaden their exposure and relationships with the larger missiological community. They are an ecumenical Protestant society.

Some reluctance was expressed about signing an MOU at this moment and we decided to postpone this until the fall meeting. We need to do further inquiry concerning the theological position of the group, their posture toward working with Roman Catholics, and toward the role of women in leadership. We will inform them that this is a new thing for us and will need more time to process this.

We received a request from Enoch Kim to set up a Korean Advisory Team to work under the umbrella of ASM. We will revisit this in the fall board meeting.

We identified the need to reach out to a number of such groups (Latino, African American, young urban scholars, etc) and develop pathways to network with these groups.  Ruth Padilla DeBoerst will strategize with the Latino group, Sarita will strategize to reach younger people, and we will ask Daniel Hodge to consider leading a panel next year with a focus on urban mission in North America.

 

Date for Fall Board Dates

Tentative dates for Fall Board Retreat - October 29, 2017, beginning with dinner until Monday October 30 at 3:00 PM

 

Refunds for Cancellations

Paul informed the board that we are refunding people 1/3 of the cost of registration for last minute cancellations. This should be considered a policy, though we can entertain exceptions in unusual cases.

 

Grant Request

We received an informal request for funding from APM to help fund an annual executive board retreat. We deferred this to the fall board meeting and need a formal proposal from APM. Sarita will inform the new APM president of this.

 

Reconstitution of Nominating Committee

We should send suggestions for committee members to Bonnie Sue.  Steve Bevans was suggested. We should have this in place before the fall board retreat.

 

Travel Pool

Arun reminded us of a previous decision made in 2010 to open up our travel pool beyond Canada and the 48 contiguous states, with a limit of $400.00 per request.  Robbie suggested that we raise the total travel pool pay-out to $6,000, continuing with a cap of $400.00 maximum per person. This can be reviewed again in the fall. Moved, seconded and carried.

 

We adjourned at 3:15 PM with Al Tizon closing us in prayer.

 

Respectfully submitted:

Allan Effa, Secretary

 

Authorized for Distribution:

Bonnie Sue Lewis, President

Al Tizon, 1st Vice President

 

 

 

American Society of Missiology

Board of Directors Meeting

Friday, June 16, 2017, 3:15-5:15

Wheaton College, 255 Science Building  

 

Members Present:

Paul Kollman (President), Bonnie Sue Lewis, Arun Jones, Frances Adeney, Rich Starcher, Patti Colombo, Sarita Gallagher, Dan Shaw, Darrell Whiteman, Greg Leffel, Hunter Farrell, Allan Effa, Allison Fitchett (invited), Bryan Froehle, Kim Lamberty, Bill Gregory, Al Tizon, Scott Sunquist, Mike Haasl, Robbie Danielson (skype)

 

Absent:

Ruth Padilla DeBoerst

 

Approval of Minutes

The minutes of the October 2016 BOD meeting were approved as presented.

 

Meeting updates

a. AETE/APM. Darrell informed us that AETE intends to join us at St. Mary's next year.

b. Registration, housing, rooms. We have a large number of registrants this year and have had some cancellations. Allan, Allison and Paul are proposing that we offer a refund of 1/3 of the conference registration fee.  In the future, we should indicate that there will be no refunds after a certain date.

 

Treasurer's Report

A written report was circulated to the members. We continue to receive more income than we are spending. Scott requested that future treasurer reports have data from three years, side-by-side, for comparison purposes. Bryan also suggested that the report should separate out certain activities such as conference expenses, web development, and the annual board retreat. We want to make sure we know if our conference expenses are in line with the income from conferences. We need to develop a standardized report for conference income and expenses.

We have not invested any of our funds to date. The board expressed support to move forward with this as soon as possible. We reaffirmed our earlier email decision to invest funds and decided that we would invest $100,000 in the United Church Fund identified by Bryan Froehle.

 

Nominating Committee Report  

The committee selected three board members and a second vice-president. VanThan Nguyen (Roman Catholic) Leanne Dzubinski (Independent), Joon-Sik Park (Conciliar), and Arun Jones (Second VP).

Board of Publications - Roberta King (I), Robert Hurteau (RC), and Ben Hartley (C), class of 2020 members. Phil Huber, Aaron Wessman and one more is being contacted to fill positions that became vacant due to resignations. This slate will be presented at the Business Meeting on Saturday.

 

Board of Publications Report.

The board requests allocation of up to $1,500 for the purchase of a computer for Patti Colombo's use with Missiology. Moved, Seconded and Carried.

We have received requests for publication of Korean language papers in our ASM working papers.  The Board will endorse this provided we can find a capable editor to oversee this. Bryan also suggested that, if we move forward with publishing papers in other languages, that we also provide the abstracts of each article in the languages of the series (Korean, English and Spanish).

Daniel White Hodge has offered to prepare podcasts for our website. He and Allan will work on that.

Phil Huber has also offered to develop a preaching blog focused on missional preaching. We need someone to manage our website blog.

Bryan raised concerns about the sustainability of these projects over the long term.

Appreciation was expressed to Arun and Bill for their excellent service to the board.

 

Miscellaneous Items

We discussed how to include the Korean missiologist group in a more official manner. We need to encourage Enoch Kim to come up with a specific proposal.  Bonnie Sue Lewis has been appointed to talk this over with Enoch and explore this further.

Members who died since the past meeting:

Iain MacLean, Alan Kreider, C. Peter Wagner.  We will ask for names at the plenary session and then memorialize these people during the Saturday evening.

 

Future Conference/Symposium Themes and Details

a.       2018 Conference Theme - Bonnie Sue Lewis (Interfaith friendship as incarnational practice). Plenary speakers have been secured.

b.       2019 Conference Theme. Al Tizon is working on something around "Lifestyles of the Rich and Faithful: Stewardship, Simplicity and Mission." Possible speakers are Ron Sider, Kate Bowler, and Father Benigno Beltran.

 

Upcoming conference dates and venues

June 14-17, 2018 St. Mary's College/Notre Dame, Indiana

June 13-16, 2019 St. Mary's College/Notre Dame, Indiana

We will need to have an earlier registration deadline with a penalty for later registrations because we need to have numbers for the conference host earlier.

 

Saturday's Business Meeting agenda 4-5pm on Saturday

a.                   Secretary's Report

b.                   Treasurer's Report

c.                   Board of Publications Report

d.                   President's Report: esp. location of meetings in 2018 and 2019

e.                   Elections

f.                    Announcements: 2018 Meeting - theme and speaker announcement 

g.                   Any other business

 

We expressed deep thanks to our retiring members (Bryan Froehle, Frances Adeney, Dan Shaw).

We concluded at 5:10 PM

 

Respectfully submitted:

Allan Effa, Secretary

 

 

 

American Society of Missiology

Board of Directors Meeting

Sunday, June 19, 2016

University of Northwestern – St Paul

 

Members present:

Greg Leffel, Bill Gregory, Bonnie Sue Lewis, Scott Sunquist, Frances Adeney, Kim Lamberty, R. Daniel Shaw, Rich Starcher, Paul Kollman, Brian Froehle, Sarita Gallagher, Ruth Padilla DeBoerst, Al Tizon, Mike Haasl, Allan Effa.  

 

Members’ Apologies

Rob Danielson, Darrell Whiteman, Arun Jones, Hunter Farrell

 

Invited Guest

Allison Fitchett Climenhaga

 

Paul Kollman called us to order at 12:52 PM

Frances Adeney led us with a prayer/poem by Daniel Berrigan.

We went around the room and introduced ourselves.

Paul introduced Sarita as the new chair of the nominating committee.

We took some time to review the annual meeting that just ended. We were pleased with the program overall; some remarked that the level of the presentations should be more accessible to the conferees. Concern was expressed over the dropoff of attendance in the afternoon parallel sessions; the program was very full and somewhat exhausting. The Spanish language group had a robust discussion with 14 here and over 80 in a remote gathering in California; the group would like to continue this in the future and sees ways for expansion and partnership with Fraternidad Teologica Latinoamericana. Interest was expressed in publishing Spanish material in Missiology. The process would require the identification of editors. Paul read a report from the Korean track. There were 6 presenters, 5 from N. America and one from Korea.  They needed more time to advertise and would like to publish articles in First Fruits. Scott suggested that remote hookups could be done with some of the large Korean churches in USA and some of the presenters could be Korean-American pastors who oversee significant mission initiatives.  Kim expressed some frustration of trying to moderate a panel of four papers that did not fit well together. The bottom line is that we may need to approve less papers in the future. Allison explained that 110 proposals were submitted and 84 papers were presented. Frances noted that conference evaluations forms were not distributed or shared in our packets. Allison informed us that Patricia is preparing an electronic evaluation form to be sent out.

Items of Business left over from the Friday board meeting and Saturday business meeting:

i.                     Proposed social media person.  We discussed the pros and cons of a strategy to attract younger members through social media. We did not come to a conclusion or consensus on creating a new position.

 ii.                   Proposed website expenditures. We unanimously approved the proposal from the Board of Publications presented by Anomaly Studios for upgrades to our web site.  Mobile site implementation for $4,560, Visual Design Graphic Updates for $1,425 and automatic password retrieval feature for $5,795.

 iii.                  Board of Publications presented the following new MOU between Biola’s Cook School of Intercultural Studies (CSICS) and the American Society of Missiology (ASM):

 

ASM, in appreciation of CSICS’s commitment to host Missiology, ASM’s official journal, agrees to gift $4,500 per year to CSICS for its use as the school’s Dean deems appropriate to further missiological engagement and scholarship. 

CSICS, on its part, agrees to allow one of its faculty members to serve as the journal’s editor-in-chief and to provide administrative assistance to the editor.  Further, CSICS agrees to provide adequate storage space for back issues of the printed journal.

MSC that we adopt this MoU.

 iv.                 Dates for 2019 meeting.  The dates we had chosen coincide with the Fuller graduation weekend. Paul suggested we move them one week later to June 20 – 23, 2019. Al Tizon would probably not be able to attend this so we will need to re-visit this date.

 v.                   Fall Board meetings are potentially October 21-22November 11- 12December 2-3

 vi.                 Board restructuring report. Bonnie Sue explained that this conversation arose out of the growing need for continuous support with the conference planning, communication facilitator and web updates. An administrative assistant position could fulfil these needs. We were unwilling to commit to this position at this point, in light of the upgrades just approved for the web site and that Allan and Robbie are becoming more comfortable with their responsibilities.

 vii.                Paul informed us that there will not be a symposium in 2017. The women’s group expressed desire for a longer breakfast or lunch gathering and for a special forum for women in academia.  One possibility would be for a dedicated time between APM and ASM.

 viii.              Registration process. The past three years we used the UNWSP registration program. It would be possible to renew their service even if we were not to return. Allan will look into options for conference registration and Jamie Ross was suggested as a person to help with this.

 ix.                 Venue search process. We agreed to try to hold the 2018 conference at Wheaton and a process will need to be put into place to determine future venues. Brian Froehle volunteered to check out possibilities in the Chicago area and to report at the Fall Board meeting.

 x.                   Proposed 2018 theme. Bonnie Sue introduced a proposed title of Interfaith Friendship as Incarnational Mission Practice. Bonnie Sue is open to suggestions of names of presenters.

 

We adjourned at 2:55 PM

 

Respectfully submitted:

Allan Effa

Allan Effa, Secretary

 

Authorized for Distribution:

Paul V. Kollman, CSC

Paul Kollman, 1st Vice President

 

Bonnie Sue Lewis

Bonnie Sue Lewis, 1st Vice President

 

 

 

American Society of Missiology

Board of Directors Meeting

Friday, June 17, 2016 – 3:15 - 5:00 PM 

University of Northwestern – St Paul

 

Members present:

Greg Leffel, Bill Gregory, Arun Jones, Darrell Whiteman, Scott Sunquist, Frances Adeney, Kim Lamberty, R. Daniel Shaw, Rich Starcher, Paul Kollman, Bryan Froehle, Mike Gable, Dwight Zscheile, Sarita Gallagher, Rob Danielson, Allan Effa.  

 

Members’ Apologies

Soong-Chan Rah, Bonnie Sue Lewis

 Paul Kollman opened the meeting with prayer and Greg Leffel called the meeting to order.

 1.       The minutes of November 2015 were approved as presented.

2.       Robert Danielson distributed the treasurer’s report as of June 9, 2016. Scott asked whether we have any kind of savings account and Robert replied that we do not have one. Robert was instructed to bring some options for investments by the Fall Board meeting.

3.       Allan Effa commented on the written report he had circulated earlier. We identified the need for a system for membership database management and regular membership renewal notices. Allan and Patti should bring forward a policy statement by the Fall Board meeting.

 

Allan proposed two policies:

Proposed Policy re Distribution of non-ASM announcements through our Listserve

The ASM listserve is for the purpose of communicating important information related to ASM business only. Access to the ASM listserve will not be provided to outside solicitors under any circumstance. Requests for the dissemination of information to ASM members for non ASM business purposes will not generally be granted, however could be considered by the president and secretary where deemed to be of value to the entire ASM constituency, will be sent out through our usual channels.  Moved, seconded and carried.

 

Proposed Policy for Record Keeping

The Secretary has primary responsibility for safe-keeping of the society’s records. Original documents shall be stored in a fireproof box and shall be promptly passed on to succeeding secretaries for safe-keeping. Minutes shall be stored in hard copy form in the same manner, while digital copies of minutes shall be:

1.       Stored on the secretary’s computer

2.       Disseminated to all board members

3.       Posted on the ASM web site (for up to two years)

4.       Stored in a dropbox or google doc account shared with the current president

               It was moved, seconded and carried to approve this policy provisionally. Darrell mentioned that some of the archives might still be found at Wheaton’s Billy Graham Center and we also entertained the possibility of housing our files at Asbury Seminary library. We would like to have a permanent place to house our records and plan to address this in the Fall Board meeting.

 4.       Nominating Committee Report. 

A slate of names for the next Second Vice President and for Class of 2019 Board of Directors and Board of Publications was shared by George Hunsberger. A new nominating committee was struck, consisting of Sarita Gallagher (chair), Darrell Whiteman, Bryan Froehle and Scott Sunquist. (Moved, seconded and carried).

 5.    Board of Publications Report. The BOP recommends a renewal of our contract with Sage.  BOP is proposing an MOU with Biola for services related to Missiology. We are looking for more reviewers of articles; see Richard to volunteer. An issue arose regarding the need for liability insurance to protect the board members in case of a lawsuit. Kim Lamberty offered to consult with an insurance agent for non-profit agencies to find out if this is necessary. Arun also offered to check with the AAR.

 

ASM Graduate Student Paper Competition

 

The Board of Publications proposes that the ASM hold a graduate student paper competition every year to recognize the best student paper presented at the annual meeting.

Suggested award: a $500 cash prize.

The competition would be open to any graduate student who presents a paper at the annual meeting and who is enrolled in an institution of higher learning at the time the paper proposal is accepted for presentation at the annual meeting.

The paper should be in English, approximately 5000 words in length exclusive of bibliography, and it can deal with any subject in the field of missiology. The paper must follow Missiology style guidelines.

The deadline for submission would be September 1 of the year in which the paper was presented.  The prize would be awarded at the following ASM annual meeting. It is expected that the recipient would be present to receive the award.

It is also expected that, in consultation with the editor of Missiology, a revised version of the paper is submitted for publication in the journal unless the author chooses not to do so.

The Chair(s) of the Board of Publications will appoint a reviewing committee to select the prize recipient.

 Moved, seconded and carried, that $500 be allocated annually for student awards at the discretion of the committee.

 

6. Review of Business Meeting agenda

Secretary’s Report

Treasurer’s Report

Board of Publications Report

President’s Report

Elections 

New business

Announcements

 7. We authorized Paul to invite plenary speakers for 2017.

 8. Paul reported that the possible Fall Board dates are October 21-22November 11-12December 2 -3

 We recognized Mike Gable, Soong Chan Rah and Dwight Zscheile for their three years of service.

 

We adjourned at 5:25 PM

Respectfully submitted:

 

Allan Effa

Allan Effa, Secretary

 

Authorized for Distribution:

Gregory P. Leffel

Greg Leffel, President

Paul V. Kollman, CSC

Paul Kollman, 1st Vice President