American Society of Missiology
Minutes of the Annual Meeting of the Board of Publications
Thursday, June 17, 2010
2:00 p.m.
Techny Towers
Phillip C. Huber, Chairperson, Presiding
Opening: Phil Huber called the meeting to order at 2:10 p.m. A quorum being present, Phil Huber opened with a meditation and prayer.
Roll call: Board members present were: Phillip Huber (Chair), Stephen Bevans, William Burrows, William Gregory, George Hunsberger, Robert Hurteau, Mary Mott, Craig Ott. Others present by reason of office were: Miriam Adeney (ASM President), Darrell Whiteman (Publisher), Nelson Jennings (Editor of Missiology), Charles Farhadian (Book Review Editor of Missiology), Roger Schroeder (ASM Scholarly Monograph Series Committee), Angelyn Dries (ASM Series Chair), Scott Sunquist (ASM Series Committee), and Arun Jones (Secretary-Treasurer). Joshua Lomelino, ASM website designer, and Jean-Paul Heldt, Janet Carroll, and David Fenrick, ASM members, also attended.
Noting of the Minutes of June 18, 2009: The minutes of the meeting of June 18, 2009, having been approved by the Secretary-Treasurer and Chairperson, and distributed to the members in advance, were noted.
Approval of Agenda: The agenda was approved as presented.
Financial Report: Nelson Jennings presented the financial report of the Editorial Office of Missiology. (The report is attached in a 22 page booklet containing the documents for this meeting.) Arun Jones and Nelson Jennings presented financial information from the 2009 ASM compilation. It was moved, seconded and carried that the reports be received.
Report of the ASM Publisher: Darrell Whiteman asked Nelson Jennings, Angie Dries and Roger Schroeder (reporting for Mike Rynkiewich) to present their reports.
Report of the Editor of the Journal: Nelson Jennings presented his report, which is attached. He thanked Westmont College for the financial and logistical support it provides for Missiology through the Book Review Editor's office.
He presented the Proposals on page 12 in the booklet, with the exception of the section on "Subscription Rates"-opting to replace it with a subsequent motion listed in section 1i contained in the six recommendations mentioned below.
Nelson Jennings then presented six recommendations regarding ASM publishing generated out of the ASM Renewal and Strategic Planning process. These recommendations are attached.
Regarding Recommendation 1, a question was raised whether members could receive a lower rate if they subscribed only to the electronic version of the journal. This suggestion was accepted. It was moved, seconded and carried that Recommendation 1 be adopted, with the understanding that members who want only an electronic version of the journal pay less than those who receive the print copy of the journal. The new subscription rates will be taken to the Board of Directors for its approval.
Regarding Recommendation 2, a question was raised how it would be implemented. It was moved, seconded, and carried to amend section 2b by replacement with the following:
"Negotiate with the relevant parties the best way to make the ASM Series and ASM Monograph Series available for purchase in e-book format."
It was moved, seconded and carried that the Recommendation 2 be approved as amended.
After discussion, it was moved, seconded and carried that Recommendation 3 be approved.
Regarding Recommendation 4: there was much discussion supporting the recommendation, along with many questions concerning the logistics of beginning such an endeavor. The following substitution amendment was moved, seconded and carried:
"That the BOP appoint Phil Huber to gather together a group of people to develop a detailed proposal for establishing a new online journal about missional life and ministry in North America, and submit that proposal back to the Board of Publication for approval."
It was moved, seconded and carried that Recommendations 5 and 6 be accepted.
Nelson Jennings presented the proposed budget for the Editorial Office for 2011. The budget was accepted by unanimous vote.
Report of the Editorial Committee of the ASM Series: Angelyn Dries presented her report, which is attached. Special thanks were offered to Bill Burrows for his work with the Series. Angie raised a question as to the terms of members serving on the committee. It was determined, after consulting the constitution, that the bylaws did not specify a prescribed length of service, and that the term was indefinite, much like the term of the Editor of Missiology.
Report of the ASM Scholarly Monograph Series Committee: Roger Schroeder presented the report for Michael Rynkiewich, which is attached. Gary Burlington withdrew his manuscript, and the Board was advised that Casely Essamuah and Angel Santiago-Vendrell have published their manuscripts with other publishers. Roger Schroeder asked for suggestions of people to replace Richard Jones on the committee. In response to the question the committee asked about consideration of manuscripts from those who do not hold a PhD, the Board instructed the Committee that manuscripts other than Ph.D. dissertations can be considered for publication in this series. The primary concern was for the academic excellence of manuscripts rather than the specific degree held by the author.
Report of the Electronic Media Committee: Phil Huber presented the committee's report, which is attached on page 18 of the booklet. Josh Lomelino, of Anomaly Studios, who is building the new website, presented it as it has been developed to date.
Phil Huber and Josh Lomelino reviewed with the committee the various aspects and costs involved in the development of Stage II of the web site. It was moved, seconded and carried that the Board of Publications requests the Board of Directors to appropriate $12,400 for implementing Phase II in website development.
Changes in the Membership of the Board of Publications: Phil Huber thanked committee members George Hunsberger, Steve Bevans, Elizabeth Roach and Edley Moodley for their work on the Board of Publications. New members will be elected by the ASM membership at its annual meeting.
Adjournment: Phil Huber entertained a motion to adjourn the meeting at 5:15 p.m. The motion was seconded and unanimously adopted.
Respectfully submitted:
Arun Jones, Secretary-Treasurer
Authorized for Distribution:
Phillip C. Huber, Chair of the Board of Publications